Function keys
Key |
Description |
|
F1 |
·
F1 alone: displays the Excel Help task
pane.
·
Ctrl+F1: displays or hides the ribbon.
·
Alt+F1: creates an embedded chart of the data in the current
range.
·
Alt+Shift+F1: inserts a new worksheet.
·
Ctrl+Shift+F1: toggles full screen mode |
|
F2 |
·
F2 alone: edit the active cell and put the insertion point at the
end of its contents. Or, if editing is turned off for the cell, move
the insertion point into the formula bar. If editing a formula,
toggle Point mode off or on so you can use the arrow keys to create
a reference.
·
Shift+F2: adds or edits a cell note.
·
Ctrl+F2: displays the print preview area on the Print tab in
the Backstage view. |
|
F3 |
·
F3 alone: displays the Paste Name dialog box. Available only
if names have been defined in the workbook.
·
Shift+F3: displays the Insert Function dialog box. |
|
F4 |
·
F4 alone: repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles
through all the various combinations of absolute and relative
references.
·
Ctrl+F4: closes the selected workbook window.
·
Alt+F4: closes Excel. |
|
F5 |
·
F5 alone: displays the Go To dialog box.
·
Ctrl+F5: restores the window size of the selected workbook
window. |
|
F6 |
·
F6 alone: switches between the worksheet, ribbon, task pane, and
Zoom controls. In a worksheet that has been split, F6
includes the split panes when switching between panes and the ribbon
area.
·
Shift+F6: switches between the worksheet, Zoom controls,
task pane, and ribbon.
·
Ctrl+F6: switches between two Excel windows.
·
Ctrl+Shift+F6: switches between all Excel windows. |
|
F7 |
·
F7 alone: Opens the Spelling dialog box to check spelling in
the active worksheet or selected range.
·
Ctrl+F7: performs the Move command on the workbook window
when it is not maximized. Use the arrow keys to move the window, and
when finished press Enter, or Esc to cancel. |
|
F8 |
·
F8 alone: turns extend mode on or off. In extend mode,
Extended Selection appears in the status line, and the arrow
keys extend the selection.
·
Shift+F8: enables you to add a non-adjacent cell or range to a
selection of cells by using the arrow keys.
·
Ctrl+F8: performs the Size command when a workbook is not
maximized.
·
Alt+F8: displays the Macro dialog box to create, run, edit,
or delete a macro. |
|
F9 |
·
F9 alone: calculates all worksheets in all open workbooks.
·
Shift+F9: calculates the active worksheet.
·
Ctrl+Alt+F9: calculates all worksheets in all open workbooks,
regardless of whether they have changed since the last
calculation.
·
Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates
all cells in all open workbooks, including cells not marked as
needing to be calculated.
·
Ctrl+F9: minimizes a workbook window to an icon. |
|
F10 |
·
F10 alone: turns key tips on or off. (Pressing Alt does the same
thing.)
·
Shift+F10: displays the context menu for a selected item.
·
Alt+Shift+F10: displays the menu or message for an
Error Checking button.
·
Ctrl+F10: maximizes or restores the selected workbook window. |
|
F11 |
·
F11 alone: creates a chart of the data in the current range in a
separate Chart sheet.
·
Shift+F11: inserts a new worksheet.
·
Alt+F11: opens the
Microsoft Visual Basic For Applications Editor, in which you
can create a macro by using Visual Basic for Applications (VBA). |
|
F12 |
·
F12 alone: displays the Save As dialog box. |
Key |
Description |
|
Alt |
·
Displays the Key Tips (new shortcuts) on the ribbon.
For example,
·
Alt, W, P switches the worksheet to Page Layout view.
·
Alt, W, L switches the worksheet to Normal view.
·
Alt, W, I switches the worksheet to
Page Break Preview view. |
|
Arrow keys |
·
Move one cell up, down, left, or right in a worksheet.
·
Ctrl+Arrow key moves to the edge of the current data region in a
worksheet.
·
Shift+Arrow key extends the selection of cells by one cell.
·
Ctrl+Shift+Arrow key extends the selection of cells to the last
nonblank cell in the same column or row as the active cell, or if
the next cell is blank, extends the selection to the next nonblank
cell.
·
Left or Right arrow key selects the tab to the left or right when
the ribbon is selected. When a submenu is open or selected, these
arrow keys switch between the main menu and the submenu. When a
ribbon tab is selected, these keys navigate the tab buttons.
·
Down or Up arrow key selects the next or previous command when a
menu or submenu is open. When a ribbon tab is selected, these keys
navigate up or down the tab group.
·
In a dialog box, arrow keys move between options in an open
drop-down list, or between options in a group of options.
·
Down or Alt+Down arrow key opens a selected drop-down list. |
|
Backspace |
·
Deletes one character to the left in the formula bar.
·
Clears the content of the active cell.
·
In cell editing mode, it deletes the character to the left of the
insertion point. |
|
Delete |
·
Removes the cell contents (data and formulas) from selected cells
without affecting cell formats, threaded comments, or notes.
·
In cell editing mode, it deletes the character to the right of the
insertion point. |
|
End |
·
End turns End mode on or off. In End mode, you can
press an arrow key to move to the next nonblank cell in the same
column or row as the active cell. End mode turns off
automatically after pressing the arrow key. Make sure to press End
again before pressing the next arrow key. End mode is shown
in the status bar when it is on.
·
If the cells are blank, pressing End followed by an arrow key moves
to the last cell in the row or column.
·
End also selects the last command on the menu when a menu or
submenu is visible.
·
Ctrl+End moves to the last cell on a worksheet, to the lowest used
row of the rightmost used column. If the cursor is in the formula
bar, Ctrl+End moves the cursor to the end of the text.
·
Ctrl+Shift+End extends the selection of cells to the last used cell
on the worksheet (lower-right corner). If the cursor is in the
formula bar, Ctrl+Shift+End selects all text in the formula bar from
the cursor position to the end—this does not affect the height of
the formula bar. |
|
Enter |
·
Completes a cell entry from the cell or the formula bar and
selects the cell below (by default).
·
In a data form, it moves to the first field in the next record.
·
Opens a selected menu (press F10 to activate the menu bar) or
performs the action for a selected command.
·
In a dialog box, it performs the action for the default command
button in the dialog box (the button with the bold outline, often
the OK button).
·
Alt+Enter starts a new line in the same cell.
·
Ctrl+Enter fills the selected cell range with the current
entry.
·
Shift+Enter completes a cell entry and selects the cell above. |
|
Esc |
·
Cancels an entry in the cell or formula bar.
·
Closes an open menu or submenu, dialog box, or message window. |
|
Home |
·
Moves to the beginning of a row in a worksheet.
·
Moves to the cell in the upper-left corner of the window when
Scroll lock is turned on.
·
Selects the first command on the menu when a menu or submenu is
visible.
·
Ctrl+Home moves to the beginning of a worksheet.
·
Ctrl+Shift+Home extends the selection of cells to the beginning of
the worksheet. |
|
Page down |
·
Moves one screen down in a worksheet.
·
Alt+Page down moves one screen to the right in a worksheet.
·
Ctrl+Page down moves to the next sheet in a workbook.
·
Ctrl+Shift+Page down selects the current and next sheet in a
workbook. |
|
Page up |
·
Moves one screen up in a worksheet.
·
Alt+Page up moves one screen to the left in a worksheet.
·
Ctrl+Page up moves to the previous sheet in a workbook.
·
Ctrl+Shift+Page up selects the current and previous sheet in a
workbook. |
|
Shift |
·
Hold the Shift key while you drag a selected row, column, or
selected cells to move the selected cells and drop to insert them in
a new location. |
|
Spacebar |
·
In a dialog box, performs the action for the selected button, or
selects or clears a checkbox.
·
Ctrl+Spacebar selects an entire column in a worksheet.
·
Shift+Spacebar selects an entire row in a worksheet.
·
Ctrl+Shift+Spacebar selects the entire worksheet.
·
If the worksheet contains data, Ctrl+Shift+Spacebar selects the
current region. Pressing Ctrl+Shift+Spacebar a second time selects
the current region and its summary rows. Pressing
Ctrl+Shift+Spacebar a third time selects the entire worksheet.
·
When an object is selected, Ctrl+Shift+Spacebar selects all objects
on a worksheet.
·
Alt+Spacebar displays the Control menu for the
Excel window. |
|
Tab key |
·
Moves one cell to the right in a worksheet.
·
Moves between unlocked cells in a protected worksheet.
·
Moves to the next option or option group in a dialog box.
·
Shift+Tab moves to the previous cell in a worksheet or the previous
option in a dialog box.
·
Ctrl+Tab switches to the next tab in a dialog box, or (if no dialog
box is open) switches between two Excel windows.
·
Ctrl+Shift+Tab switches to the previous tab in a dialog box, or (if
no dialog box is open) switches between all Excel windows. |
